Step 1: Prepare your presentation materials
Accepted file formats are: MS PowerPoint (.PPT)
If you have a file in any other format, please make sure to ask our Instructional Designers about its transfer to a supported format right away.
II. UCLA Extension Slide Formatting
All slide presentations should be in the UCLA Extension design template format. This design format is inline with general university branding but more importantly is optimized for merging graphic design principles with video presentations. Your slide presentations should be in this design format before making your studio appointment to record your presentation. Please work with your assigned instructional designer from UCLA Extension - Instructional Design and Learning Support department to get your base presentation slides designed. Please provide a PDF version of your presentation slides for student learners to download and accompany your video on your Canvas course shell.
III. Images in Slides
Also, very important, any images used in your presentation slides need to be one of the following:
- owned by you – this mean you have made this graphic image or photo
- properly licensed from an image library such as a stock photography company
- written permission from the copyright holder to use the image/graphic
- follows the principals of the "Basics of Intellectual Property and Copyright" course at UCLA Extension:
This course is offered only online. This self-directed informational workshop suggests best practices for choosing materials for your course, covers the basic mechanics of U.S. Copyright Law and applying Fair Use, and discusses how the law and UC policies apply to your teaching. Learning modules contain expanded text, case studies, videos, and resources. Participants can test their knowledge by taking brief quizzes at the end of each module. This online workshop is uninstructed and self-paced so that participants can explore this.
Scripts are optional for your video presentation. Accepted file formats are:
- Text based documents (.TXT)
- MS Word documents (.DOC)
If you have a file in any other format make sure to ask about its transfer to a supported format right away.
Below are a few sample introduction video scripts (usually the first introduction video that you will be shooting).
On average the videos are 2-5 minutes (Max. 10 minutes) in length and besides general course information can cover aspects such as personal hobbies or professional background.
See a few example videos on the media page of this website.
Example Introductory Video Script #1
Example Introductory Video Script #2
Using a script and slides? Please make sure that your script is submitted in the following UCLA Extension Script with Slides Format.
Step 2: Choose Self-Service recording or To work with our in-house team
Self Service Recording
Self Service Recording bays are designed for our instructors to use on demand. Our instructors can book the self service recording bay at our studio from the Self Service Booking Scheduler and they will be able to come-in even on the same day to record their lectures, podcast and/or presentation materials with the highest quality microphone and screen capturing tool Panopto. Our Self Service Recording bays are also sound-proof and available 10:00am to 5:00pm Monday through Friday.
To work with our in-house team
If you book a consultation to work with our in-house team, this will take you to next step to create and take your courses to the next level. Think twice;
• Do you have a guest speaker to interview?
• Do you need to create special presentation and need a teleprompter and smart podium?
• Does your presentations requires you to annotate?
• Are you going to record a demonstration of a drawing class?
If you say yes to one of the above then working with our in-house team is right for you. We are here to help you to better for your any type or lecture recordings!
Just book us and we'll set you up in no time!
Using the teleprompter in the studio is an easy way to ensure that you address all of the points that you want to cover in your presentation. A little pre-planning goes a long way as in most instances people who use a script complete the presentation quicker than those who go “off the top of the head” and sometimes need to do multiple takes to get all of the pertinent information in the presentation. Before you come-in, make sure that you have your script ready, unless you are good to go with a free-flow style by just looking at your presentations.
Step 3: Take our training session (Optional)
Either you are a native public speaker or an experienced instructor of many years, teaching online can be tricky sometimes. That's why we conduct Panopto, our instructional media tool, workshops and training sessions online and in-person. If you'd like to record your presentations using our studio or Panopto tool, please book an appointment with one of our Instructional Media Technologist for a training session, you won't regret it.
Step 4: General Rules - How to find our studio
If you have not been to the Studio 10960, take a few minutes and make yourself familiar with where it is located. We are right on the 17th floor of the Equinox building on Wilshire Blvd. in Westwood.
Other Important Aspects
- Clothing – Wear darker colored clothing that does not have any tight patterns such as lines or patterns such as herringbone. Please avoid to wear any blue, green and white colors. The darker colors work better with our green and blue screen backdrops for the video system.
- Water – Bring water. Between the warmth of the studio lights and the vocal work of producing multiple takes of audio or video please bring a refreshing drink such as water.
- Parking – We are located in the center of Westwood Village on Wilshire Boulevard. We have 2 hour FREE Parking at the Broxton Public Parking Structure. Broxton FREE Public Parking Structure Address: 1036 Broxton Ave. (& Weyburn), Los Angeles, CA 90024. Free street parking is available on Veteran for all day. Please be aware of all street signs.
- Pre-production meeting – It is highly recommended that you schedule a pre-production meeting with one of our Producer/Director and Instructional Designers before you want to start your media production. This 30-minute meeting will give a quick tour of the studio and also help with media selection and planning for your project.
- Studio booking – Please plan ahead and schedule at least 2 weeks prior to when your media would be needed. This will give you and us to prepare the best recording experience.
- Material Submission – Please submit any materials such as scripts, PowerPoint presentations or other media at least 48 hours to your scheduled studio time to allow for processing into the studio system. If your materials are not in at least 48 hours prior your appointment will need to be rescheduled.